| ITQlick Score: | 52/100 |
|---|---|
| ITQlick Rating: | (4.7/5) |
| Pricing: | 3/10 - low cost |
| Category: | Task Management ->OmniFocus ->OmniFocus pricing |
| Ranking: | Ranked 33 out of 37 Task Management systems |
| Company: | Omnifocus |
| Pricing: | starts at $40 per license |
| Typical customers: | Medium and large size businesses |
| Platforms: | Desktop, Mobile, Cloud |
| Links: | OmniFocus review, OmniFocus alternatives |
When comparing OmniFocus to their competitors, on a scale between 1 to 10 OmniFocus is rated 3, which is less expensive than the average Task Management software cost. OmniFocus offers few flexible plans to their customers, the basic cost of license starting from $40 per license, read the article below in order to calculate the total cost of ownership (TCO) which includes: customization, data migration. After the free trial, it is $39.99 for the standard version or $59.99 for the Pro version. The Pro version ha a couple important features that the Standard version doesn’t: The Forecast Tag – this allows you to include tasks with a specific tag in your forecast view, giving you more options for looking at the work you want to get done today.
Shlomi Lavi / Nov 13, 2019
We publish unbiased reviews, our opinions are our own and are not influenced by payments from advertisers. Learn more in our advertiser disclosure.
The #1 Best Value of 1,257 places to stay in Amsterdam. Ambassade Hotel. #2 Best Value of 1,257 places to stay in Amsterdam. #3 Best Value of 1,257 places to stay in Amsterdam. OmniFocus for the Web. Monthly Payment $9.99 USD $119.88 USD /yr. Yearly Payment $99.99 USD Save 16.5%! You can purchase a Cross-Platform subscription through our online store. As at May 2016 if buying all three apps it cost $80! That said there is no annual subscription and I've been using Things for years and have only paid once so far. (Omnifocus 3) to be launched in 2018, Contexts are being replaced by Tags. Yes, finally.you can have as many contexts as you like for a particular action.
What is OmniFocus's cost rating? (3/10)
When comparing OmniFocus to their competitors, on a scale between 1 to 10 OmniFocus is rated 3, which is less expensive than the average Task Management software cost. OmniFocus offers few flexible plans to their customers, the basic cost of license starting from $40 per license, read the article below in order to calculate the total cost of ownership (TCO) which includes: customization, data migration, training, hardware, maintenance, updgrades, and more.
You can also leave your info with us to get a free custom quote with the break downs for your business needs.
Project Management Software Price Ranges
Project management products pricing are divided into three tiers. The prices range between $0 to $7, $7 to $10, and $10 upwards. In addition to this, the prices are set on a 'per user, per month' basis or a bulk 'per month' basis. However, it is worth noting that these price ranges are mostly for the lower offering found on each vendor website.
Enterprise plans on project management software have more robust features; thus, they cost more but are adjusted to suit each organization based on their number of employees; as a result, their prices are mostly made available upon request. For instance, Asana basic plan costs ₦11, Miro costs $10, and Toggl pricing falls around $8— all per user per month; but their prices for their enterprise plan quotes are not made available.
In addition, project management prices are set based on the size of an organization. Their ranges are as follows:
- Small Businesses can expect to pay around $5 per user for the basic plan of a project management software. However, small businesses with a very tiny workforce can get many project management products for free because they have free versions that allow between 2-5 employee sizes. Examples of these vendors offering free versions for a small employee size are Candy, Lumeer, and Quire. Some premium project management for small businesses are MetaTask, which starts at $6 per month, FreedCamp pricing starts at $1.50 per month, and Tracked for BaseCamp cost around $3 per month.
- Medium Businesses can expect to pay between $5 to $25 for project management software, depending on the package type and their number of employees. Todo.Vu costs around $9 per user, per month, Studio Organizer pricing starts at $19.50, and Lumeer costs around $8.
- Large Businesses can expect to pay less than medium-sized businesses for standard project management packages because their workforce is larger. However, prices for enterprise plans cost more. For example, Agile CRM costs around $80 per month, JotForm pricing is around $100 per month, and Kanbanchi $40 per month.
The price ranges for project management best of breeds are as follows:
- Collaboration Software Most of the collaboration tools in the market are priced per month and per user, and their pricings are usually divided into three tiers, which range from $0 to $4, $4 to $16, and $16 upward, respectively. However, these are the entry-level plans; premium and enterprise plans cost more depending on the vendors. An example is Pobuca Connect, which costs $2 monthly per user for its standard plan and $8 monthly per user for its enterprise plan. Others are Loop email, which costs at $8 monthly per user; HeySpace pricing starts at $4 monthly per user.
- Time Tracking Software Vendors of most time tracking software charge on a per user, per month basis, and the prices are divided into three tiers; they range from $0 to $3, $3 to $9, and $9 and above. Note that these are prices for the entry-level plans. For instance, Time Doctor pricing starts from $5 per month, TimeCamp pricing from around $6 per month, and Elorus costs up to $9 per month.
- Workflow Management Software Like other products related to project management, workflow management software are usually priced on a per-user, per-month basis, and the prices range from $0 to $13 and above. For example, Forms on Fire pricing starts from $20 monthly per user, Formstacks Form starts from $19 monthly, and KissFlow Digital Workplace from $360 per month for 30 users.
- Time & Expense Software Time and expense products in the market have pricings that range from $2 and $11 upwards, depending on the type of plan and number of users. Examples are EverHour, which starts from $5 monthly per user, Microsoft Dynamics GP costs for less than $1, and WorkTime Professional pricing starts from around $12 per month.
- Professional Services Automation Software Users can expect to be charged per month for most products in this category. The prices can be divided into three sections, and they range from $3 to $50 and above. For example, TigerPaw Software pricing is priced around $80 per user, per month, Business VoiceEdge costs around $30 per month, and Coaches Console pricing is around $150 per month.
What is the cost breakdown of Task Management implementation?
Understanding the exact price of Task Management system isn't easy as The overall cost of software includes the cost of license, subscription fees, training, customization, hardware, maintenance, support and other related services. It's essential to take into account all of these costs to gain an understanding of the system's 'total cost of ownership.'
What are the typical Task Management pricing models?
There are primarily three common pricing models – Perpetual License, Subscription, and Commercial open source.- Subscription/Software-As-A-Service: - Not relevant for OmniFocus
Under this pricing model, the system is accessed over the Internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps. - Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
- Recurring cost is greater as customers are required to make monthly payments as subscription fee. Additionally customers using premium support services must pay an extra fee.
- All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
- Perpetual license: - Relevant for OmniFocus
A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term. - Upfront cost involves the fee for installation, customization, integration with existing systems, besides perpetual license fee.
- Recurring cost is low in this pricing model and may include cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
- Commercial open source: Not relevant for OmniFocus
The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.
How much it would cost to customize OmniFocus? (and is it relevant)
If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.
Additionally, the following factors may affect the cost of customization:
- User interface changes
- Configurable dashboards
- Data elements required for tracking
- Forms to collect additional data
- Dashboard, management and operational reports that are needed.
- Workflows and how complex they are.
- Forms to collect additional data.
In order to calculate the cost of customization you can use the following estimates:
- Minimal customization - integrate with 1-2 systems: $2,500
- Standard customization - integrate with 3-5 systems: $10,000
- Fully customized system - integrate with more than 5 systems: $25,000
Cost of data migration when migrating to OmniFocus? Relevant for OmniFocus
Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.
If your data is stored in excel spreadsheets, then it may incur you a lot of time and money to migrate data from excel. 
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.
As a rule of thumb the cost of data migration depents on how many records you want to migrate. Records can include number of Customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:
- 1,000 records: $500
- 10,000 records: $2,500
- 100,000 records: $10,000
- 1,000,000+ records: $25,000
Omnifocus 3 Standard Vs Pro
What is the cost of training for OmniFocus? Relevant for OmniFocus
As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. the cost may involve end-user training, video/self, group, department, and train the super users.The cost is mainly derived from the approach that you select for your organization:
- End-user training
- Group/Department
- Video /self
- Train the trainer/super user
Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?
In order to calculate the cost you can use the following estimates:
- 1-2 Sessions: $500
- 3-4 Sessions: $1,500
- 5-7 Sessions: $2,500
- 8-10 Sessions: $5,000
How OmniFocus pricing compared to alternarive Task Management solutions?
Omnifocus Ios
Zoho Docs offers the services of online file storage, secure file sharing, online chat & collaboration, multi-level folders, online workspace, reviewing and tagging, and document version control etc.
How can the team at ITQlick help?
The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get a detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.
Author
Shlomi Lavi
Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.